Part-Time Sales Coordinator

Location: Office Based (Bulebel Industrial Area)

Role Overview

We are looking for a proactive and commercially aware Sales Coordinator to support our business development activities. This role goes beyond traditional administration and sits at the core of our sales pipeline, combining lead generation, client communication, and quotation support.

You will be responsible for engaging prospective clients, coordinating sales activities, and ensuring accurate tracking and follow-through across all stages of the sales cycle.

Key Responsibilities

Lead Generation & Outreach

· Conduct outbound lead generation through cold calls, cold emails, and WhatsApp outreach

· Respond to inbound enquiries and assess qualification

· Share Business Development Executive meeting booking links with qualified leads

CRM & Pipeline Management

· Maintain accurate lead, activity, and pipeline records in our CRM (HubSpot)

· Track all communications, updates, and progress across opportunities

Quotation & Commercial Support

· Prepare standard quotations

· Draft quotations for bespoke solutions based on provided technical scope and effort estimates

· Issue quotation drafts for internal approval before submission

Grants & Documentation

· Prepare and submit SME grant applications on behalf of eligible clients

· Maintain proper documentation for all submitted applications

Records & Financial Follow-Up

· Maintain structured records of quotations, costing breakdowns, and supporting documentation in our CRM (HubSpot)

· Follow up on outstanding invoices and support debtor collection processes

Requirements

· Strong communication skills (phone, email, written)

· Confident engaging with prospective clients through outreach

· Highly organised with strong attention to detail

· Comfortable working with CRM systems (HubSpot experience is a plus)

· Ability to handle multiple tasks across sales and administration

· Commercial awareness and basic understanding of pricing/quotations

· Previous experience in sales coordination, admin, or business development support preferred

Ideal Profile

This role is best suited for someone who:

· Is proactive and comfortable with outbound activity

· Understands the importance of pipeline discipline and follow-ups

· Can balance structure with initiative

· Wants exposure to sales, commercial processes, and client interaction

· Maltese speaking is considered an asset.

What We Offer

· Flexible working hours (20 hours per week)

· Exposure to real business development and commercial operations

· Opportunity to grow into a more senior sales or operations role

· Dynamic and fast-paced working environment